Create a clear calendar event link with the right time zone, location and joining details. Learn how to test it and avoid common event-sharing mistakes.
“See you next Thursday” works in a conversation, but it is not a reliable event invitation. People need a date, time zone, location and a clear way to join. A calendar event link helps turn those details into something they can save.
r37dy's Event links are useful for sharing prepared event information. Think of the link as a convenient way to deliver the calendar details, rather than a complete ticketing or attendance-management system.
Write the event information before creating the link
Start with a short checklist: event name, start and end time, time zone, location, event URL and any instructions a participant needs. A specific title such as “Introduction to product photography” is easier to recognize later than “Live session.”
For an online workshop, include the joining destination or a page explaining where it will be provided. For an in-person session, check that the venue name and address are unambiguous. Keep the event note useful: what to prepare, where to arrive and who to contact with a question.
Pay attention to the time zone
Choose the event's actual time zone, not simply the one you happen to be using while creating the link. r37dy includes a time-zone field alongside the start and end times.
For example, if a workshop is scheduled for 18:00 in London, enter the London time zone rather than trying to convert the time manually for every attendee. Calendar applications may display the imported event in the recipient's local zone. Check the imported result, especially around seasonal clock changes.
Create the event link in r37dy
- Check plan access. Event links have a separate allowance, so confirm availability in your account.
- Open Event links in the dashboard. Create the event and enter its name.
- Add the timing. Set the start, end and correct time zone. Make sure the end follows the start.
- Add the destination and context. Include the location, event URL and a concise note where relevant.
- Review reminder options. Configure the available alerts if they suit the event, then test how your calendar handles them.
- Save and open the public link. Import or open the event in a calendar application and compare the result with your original details.
Example: a small online workshop
Your event title could be “Product photography: a beginner workshop.” The note might explain that participants need a phone camera, one small object and a space near a window. The event URL could lead to your workshop information page, where joining instructions are kept current.
Share the event link after someone has received the essential information. On a bio page, a button labelled “Save the workshop to your calendar” makes its purpose clear. Use a separate button for registration if registration is required.
Saving a date is not the same as registering
A visitor opening or importing an event does not necessarily reserve a place, buy a ticket or confirm attendance. Keep those steps separate and explain them. Likewise, activity on the event link does not tell you how many people will attend.
If you use a booking service, direct people there for availability and confirmation. The event link can support that workflow by making the date easier to keep.
Handle changes carefully
Someone who imports an event may have a saved copy in their calendar. Do not assume that editing the public link automatically updates every saved copy. If the date, venue or joining process changes, notify registered attendees through the channel you use for event communications.
Create your r37dy account to explore Event links and check your plan's access. Start with one event, test it in a real calendar and make the joining instructions as clear as the date.